Office Manager (m/f/d) IRTG FORSCALE Teilzeit

Working at the University of Freiburg
Join the University of Freiburg, one of the most prestigious and research-intensive universities in Germany, offering a unique diversity and interplay of disciplines and perspectives in one of the most popular cities in the heart of Europe.

The International Research Training Group "FORSCALE" is recruiting an

Application deadline: 15. October 2025
Publication date: 29. September 2025
Start-date: At the earliest possible date
Scope of work: Part-time position (50%)
Id no.: 00004489

Description

The University of Freiburg seeks to fill the position of Office Manager for Administrative Support of the Graduate Research Training Group FORSCALE as soon as possible. (part-time position, 50%, TV-L E9a)

The international DFG-financed Research Training Group FORSCALE at the University of Freiburg, partnered with Canadian universities seeks an Office Manager. The position is limited until 30. September 2030, with an option for extension dependent on a potential future funding extension. The office manager holds a central position in managing the administrative parts of the training group for up to 20 doctoral students. The position is available immediately, but should be filled no later than 15. October 2025.

Your responsibilities will include, but are not limited to:

• Organization and administration of all aspects of the Graduate Research Training Group in close cooperation with the scientific coordinator and the FORSCALE management team
• Financial accounting and preparation of financial statements/reports
• Preparation and processing of business travel arrangements
• Processing applications for the employment of student/research assistants
• Supporting the organization of events of the Graduate Research Training Group, such as conferences, seminars, and summer schools
• Internal and external communication in English
• Update of the program-s website
• Support for visiting scholars

Your essential qualifications should include:

• A completed vocational training in administration or business (e.g., administrative assistant, office management or a comparable qualification) or long-standing experience in a similar work environment
• Proficient use of the Microsoft Office suite
• Excellent command of German and English, both written and spoken
• Strong organisational skills, communication skills, and a high degree of teamwork

Desirable qualifications include:

• Several years of experience in university administration, ideally including the administration of collaborative projects
• Knowledge of SAP
• Experience working with content management systems
• Knowledge of French would aid communication with Canadian partners, where appropriate
• Work in multi-national environments

We offer:

• An international work environment
• Flexible working hours with partial remote work possible
• Remuneration according to TV-L E9a
• Opportunities for further training
• Flat hierarchies
• The chance to contribute to a large innovative research project

Please apply with meaningful application documents and supporting documentation, indicating the reference number. Please apply through the University-s online system. For further information, please contact info@forscale.uni-freiburg.de.

The position is limited to 30. September 2030. The salary will be determined in accordance with E9a TV-L.

We will be particularly pleased to receive applications from women for the position advertised here.

Application

Please send your application in English including supporting documents citing the reference number 00004489, by 15. October 2025 at the latest. Please send your application to the following address in written or electronic form:

Prof. Dr. Thomas Seifert
Speaker FOSRCALE
Chair of Forest Growth and Dendroecology
Tennenbacher Str. 4
79199 Freiburg
Germany

For further information, please contact Mr Michael Wohlwend on the phone number +49 761 203-96851 or E-Mail michael.wohlwend@wildlife.uni-freiburg.de.

General and legal remarks

Full-time positions may generally be split up into two or more part-time positions, provided that there are no formal or legal barriers. Candidates are selected in accordance with the provisions of the AGG (Allgemeines Gleichbehandlungsgesetz - German General Equal Treatment Act).
Applicants with disabilities (Schwerbehinderte Menschen) will be given preferential consideration in case of equal qualification.
The department offering the position is liable for the content of this job posting. Textual errors do not constitute a basis for any claims or rights. The relevant human resources department has sole responsibility for all legal transactions made within the context of the selection and hiring process.
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